WTBA Conference Vendor Info

Prime indoor exhibit space
Indoors the Ballroom Terrace (shown in gold on the map below) has 4.080 sq. ft. with a ceiling height of 10'. Designed for exhibitions, it's central to everything. The space has four doors to outside corridors and two doors each into two of the three main conference meeting rooms (Rooms D and E). People coming to and from the meeting rooms will often pass through the exhibit area since that is the shortest path. The Ballroom Terrace will be locked at night so that you can leave your booths and materials overnight.

Outdoor demo area in the dirt
You can also have outdoor equipment demo area in an unfinished parking lot next to the hotel. There will be ample time for you to spend one-on-one with attendees. The outdoor demo area is across the indoor Sky Terrace bridge (not shown on map below) on the west side of S. Virginia Street, next to an Outback Steakhouse restaurant. Weather is generally favorable for this — see typical Reno weather for this time of year.

The demo area is a disturbed area (i.e., no vegetation) and a future construction zone. You can do anything reasonable to the demo area as long as you put it back to some semblance of what is was when you arrived. Photos as of Dec. 18:

Click here for larger outdoor area photos

Vendor Options and Fees

Option WTBA Member Non-Member

Unstaffed indoor display (literature display) $0 $150

Staffed indoor booth, includes conf. registration and Guest Package for one person (Tuesday night networking party and Wednesday networking lunch) $200 $350

Use of outdoor demo area and unstaffed booth (part- or full-time attendance), includes conf. registration and and Guest Package for one person (Tuesday night networking party and Wednesday networking lunch) $275 $400

Use of outdoor demo area and staffed booth (part- or full-time attendance), includes conf. registration and and Guest Package for one person (Tuesday night networking party and Wednesday networking lunch) $450 $550

Guest Package includes WTBA conference registration and meal tickets for the Tuesday night party and Wednesday networking lunch. This provides party and lunch privileges for vendor staff/employees in excess of one person per booth. Priced per individual.* $25 $25

Wednesday evening Banquet (good dinner, wine, networking)** $30 $30

* All attendees have these lunches included in their registrations, so at lunchtime, all attendees will be eating together. You might as well join them.
** Many vendors choose to attend the Banquet because it's a relaxed atmosphere with good networking time.

What to bring for staffed booths
This is a standard trade show in a hotel setting. The table and chairs will be provided, but the booth is simply open at the sides and back (no fabric walls). Electricity can be provided.

If you have any samples of your products, please bring them. For those of you who are selling bridges, structures, and other products too large to bring, please bring samples of the structural members, photos, etc.

Shipping your materials for unstaffed booths
If you’re reserving an unstaffed booth, please ship your materials directly to the conference hotel such that they arrive about Feb. 7, or Feb. 11 at the latest. The address is:

Atlantis Business Center
3800 South Virginia Street
Reno, NV 89502
Hold for: Bud Sanchez, Western Trailbuilders Association, Feb. 11

Setup and breakdown times
You can begin booth setup as early as 5 PM Tuesday evening, or you can set up Wednesday morning between 7:00 and 10:30 AM.

The Trade Show runs from 10:30 AM – 4 PM on Wednesday, Feb. 12 and from 9 AM – 3 PM on Thursday, Feb. 13.

Breakdown is from 3 – 11 PM on Thursday.

Package and freight shipping to Atlantis (this info is straight from the hotel)
All packages should be addressed to:

Atlantis Business Center
3800 South Virginia Street
Reno, NV 89502
Hold for: Guest Name, Group Name ("Western Trailbuilders Association"), Arrival Date

Please advise the Business Center (775-954-4144) of the number of packages being shipped and the method of shipping. The hotel will not be responsible for packages that are not addressed as stated above or packages that are lost or damaged in shipping.

A handling fee will be charged for all incoming and outgoing packages. Packages will not be accepted more than seven days prior to a group's arrival. Packages weighing more than 70 pounds cannot be accepted unless prior arrangements have been made.

Arrangements for shipping of boxes after a group's departure must be made with the Business Center prior to departure. Boxes left at the hotel without arrangements for shipping will be disposed of seven days after group's departure.

Receiving dock hours: Monday–Friday 7 AM – 3 PM, Saturday–Sunday 7 AM – 11 AM.
Business Center hours: Monday-Friday 7 AM – 6 PM, Saturday 10 AM – 2 PM.

Please contact the Business Center to arrange for after-hours package pickup or delivery.

Business Center phone is 775-954-4144, fax is 775-332-2211.

Vendor Registration
To register as a vendor, please contact WTBA's Trade Show Coordinator, Bud Sanchez (contact info follows).
Download Vendor Registration Form (PDF file, 136K)

WTBA Trade Show Coordinator
Please direct questions to:

Alfonso (Bud) Sanchez, WTBA Trade Show Coordinator
A. Sanchez Forestry & Trails
1030 Ludington Avenue
Raymond, WA 98577
(W/H) 360-942-3885
trailsalfonso@netscape.net



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