 |
|
 |
|
 |
|
| Demo of a Mini Boulder Buster (smoke is from firing) |
|
Troy Duffin tests an Ibex by SummitCalifornia. |
The demo area is a disturbed area (i.e., no vegetation) and a future construction zone. You can do anything reasonable to the demo area as long as you put it back to some semblance of what is was when you arrived:
 |
 |
 |
 |
Aerial photo of Atlantis including the large Outdoor Trade Show area at left. Most of the area is bare soil at the west edge of the paved and well-lighted parking lot. To the west, a thin strip of woody vegetation and a fence separate the area from the back yards of a few homes. To get from the main Atlantis building to the Outdoor Trade Show, cross busy South Virginia Street using Atlantis' indoor Sky Terrace Bridge or use the surface crosswalk at Peckham Lane. North is toward the top. |
Vendor Options and Fees
| |
Early Registration (by Feb. 22)
|
Late Registration (after Feb. 22)
|
| Option |
PTBA Member
|
Non-Member
|
PTBA Member
|
Non-Member
|
| Unstaffed Indoor Display. Literature display that we arrange with your materials. See details below. |
$25
|
$150
|
$65
|
$190
|
| Staffed Indoor Booth, Normal Size. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package below for additional booth staffers. |
$225
|
$350
|
$265
|
$390
|
| Staffed Indoor Booth, Oversize. Booth plus additional floor space for exhibiting large equipment indoors next to your booth. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package below for additional booth staffers. |
$350
|
$475
|
$390
|
$515
|
| Outdoor Demo Area with Unstaffed Indoor Display. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package below for additional staffers. |
$275
|
$400
|
$315
|
$440
|
| Outdoor Demo Area with Staffed Indoor Booth. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package package below for additional staffers. |
$450
|
$575
|
$490
|
$615
|
| Meal/Party Package. Includes the Tues. night party and Wed. and Thurs. lunches for one person. This provides party and group lunch privileges for vendor staff/employees in excess of one person per vendor. Priced per person. This subsidized price is lower than our actual cost. |
$45
|
$45
|
$45
|
$45
|
| Wednesday Evening Banquet. Good dinner, wine, networking, entertainment. The trade show is not open during this time. |
$35
|
$35
|
$35 (must reserve by
March 11 )
|
$35 (must reserve by
March 11 )
|
About Staffed Indoor Booths
We provide a 6x3' folding table with cloth skirting and chairs, but the booth is simply open at the sides and back (i.e., no fabric walls). You're encouraged to bring your own displays, including backwalls.
Electricity is available at no extra charge. Please let us know in advance if you need juice.
Oversize booths: If you have a larger display or need additional floor space to show equipment or large items, we can accommodate you. Trail-scaled equipment on rubber tracks, as well as small trailers and items that can fit into a freight elevator to the second floor, are welcome indoors but we can't run internal combustion engines indoors. Please sign up for an oversize booth and let us know your space needs in advance.
If you have any samples of your products, please bring them. For those of you who are selling bridges, structures, and other products too large to bring, please bring samples of the structural members, photos, etc. Our attendees are interested in detailed information. There's also room in the outdoor demo area for equipment and structures of any size.
The floor is carpeted and the trade show area has columns faced with mirrors. Ceiling height is 10'. Lighting is from high-intensity track-mounted spotlights and recessed fixtures. In this dramatic atmosphere, providing lighting adds punch to your booth.
Atlantis' Business Center (for convenient package pickup and other services, see below) is right next to the trade show area.
About Unstaffed Indoor Displays
We'll arrange your display and literature on 6x3' tables with 2 or 3 vendors on the same table. We intersperse the unstaffed tables among staffed tables to help eliminate "dead spots."
Please ship your materials directly to the conference hotel such that they arrive about March 7 at the latest. The address is:
Atlantis Business Center
3800 South Virginia Street
Reno, NV 89502
Hold for: Bud Sanchez, PTBA March 9
About the Outdoor Demo Area
Materials: Uniquely, we can furnish materials such as rocks, logs, brush, etc. needed to demonstrate equipment or tools. We can also haul away these materials afterward. Please make prior arrangements with us if you need special materials. Dirt and asphalt millings are already onsite and we can dig and move it as long as it we put it back by the end of the show. We can also install and remove "hardened" soil and other trail surface treatments. Note that we must restore the area to its approximate pre-show state before leaving and we need your help and equipment to do so!
Amenities: As in the field, there aren't any tables, chairs, restrooms, electricity, shelter, food, drink, etc. in the outdoor area. All of these, however, are available in the nearby hotel. There's also a small shopping center with a medium-sized grocery store across the street from the demo area. We suggest that you bring your own coffee, etc. for those colder times. The nearest restrooms are inside Atlantis near the end of the Sky Terrace bridge. We expect you to come in for lunch since lunch is included in registration for all attendees as well as outdoor vendors.
Traffic: In past years, the outdoor demo area has drawn steady traffic throughout the day (over 100 people visited at it's height in 2007). This lets you work with individuals and let them try out equipment individually.
Weather and Ground Conditions: Reno is usually fairly dry and warm in winter, but March can be unpredictable. Reno webcams showing current ground conditions in Reno, plus normal Reno weather during the Trade Show.
Trade show schedule, dedicated time, and setup/breakdown
Schedule: The Trade Show runs 8 AM - 5 PM Wednesday, March 12 and 9 AM - 2 PM Thursday, March 13. Due to chilly mornings, outdoors starts at approx. 9 AM both days. Both indoors and outdoors, you're welcome to be present earlier or later as desired, and you can be absent whenever desired.
Dedicated trade show time: We set aside times on Wednesday morning and afternoon during which we schedule only a limited-interest session in order to provide everyone ample time to visit the trade show.
Setup: Indoors, you can set up from 3 PM - 10 PM Tuesday and/or Wednesday morning from 7 - 8 AM. Since the conference begins at 8 AM each day, attendees will be around considerably before 8 AM on both Wednesday and Thursday. Outdoors, you can set up anytime Tuesday or Wednesday morning before 9 AM.
Breakdown: Indoors, breakdown is from 2 - 11 PM on Thursday. Everything must be out by 11 PM Thursday unless specifically arranged with Atlantis. Outdoors, the demo area should be cleared by the end of Friday.
Trade show security
Indoor trade show: The Ballroom Terrace (trade show area) has airwalls and will be locked at night so that you can leave your booths and materials overnight. However, we encourage you take high-value resale items (such as laptops) with you when you leave for the day. The Ballroom Terrace will be locked from 10 PM Tuesday to 7 AM Wednesday, and from 6:15 PM Wednesday to 7 AM Thursday.
Outdoor Demo Area: Hotel security guards will sweep the demo area on their normal rounds but no other security is provided. The demo area is in a low-traffic area between Atlantis' far (paved) parking area and the backyards of local homes, and across a two-lane street from a small "strip mall" shopping center. The east and south sides are open to the parking area and the two-lane street, respectively, but the west side is screened from the homes by a thin line of brush (leafless in March). It's lighted by overflow light from the parking area and its light poles. The north side abuts an Outback Steakhouse restaurant. See photos above and here for demo area configuration.
Note that PTBA and/or Atlantis cannot be responsible in any way, shape, or form for any damage or loss that may occur.
Package and freight shipping to Atlantis (this info is directly from Atlantis)
All packages should be addressed to:
Atlantis Business Center
3800 South Virginia Street
Reno, NV 89502
Hold for: Guest Name, Group Name ("PTBA"), Arrival Date
Please advise the Business Center (775-954-4144) of the number of packages being shipped and the method of shipping. The hotel will not be responsible for packages that are not addressed as stated above or packages that are lost or damaged in shipping.
A handling fee will be charged for all incoming and outgoing packages. Packages will not be accepted more than seven days prior to a group's arrival. Packages weighing more than 70 pounds cannot be accepted unless prior arrangements have been made.
Arrangements for shipping of boxes after a group's departure must be made with the Business Center prior to departure. Boxes left at the hotel without arrangements for shipping will be disposed of seven days after group's departure.
Receiving dock hours: Monday–Friday 7 AM – 3 PM, Saturday–Sunday 7 AM – 11 AM.
Business Center hours: Monday-Friday 7 AM – 6 PM, Saturday 10 AM – 2 PM.
Please contact the Business Center to arrange for after-hours package pickup or delivery.
Business Center phone is 775-954-4144. Fax is 775-332-2211.
Vendor Registration
See registration info at top of page.
PTBA Trade Show Coordinator
Please direct questions to:
Alfonso (Bud) Sanchez, PTBA Trade Show Coordinator
A. Sanchez Forestry & Trails
1030 Ludington Avenue
Raymond, WA 98577
(W/H) 360-942-3885
trailsalfonso@netscape.net
